Instead of wasting time with touch gestures, hold down Shift key and use the arrow keys to select multiple cells in the respective direction. The tiny cells can pose a huge problem when it comes to selecting multiple items to either merge, fill, or perform any other task. You can also perform this shortcut to immediately return to the beginning of the next row, which is pretty useful when you've covered a fair distance using the Tab key. Once you are done with a cell, press the Return key to drop down to the cell below. While you can also use the Right Arrow key to achieve the same purpose, the Tab key is a tad better at maintaining your flow. When you want to focus on just a row at a time, you can also use the Tab key to keep moving by one cell to the right.
Instead, hold down the Command (⌘) key along with the relevant directional arrow key to instantly move over to the next occupied cell in a jiffy. What if there are multiple vacant cells in between the cells that you want to move to? It's not a fun experience to repeatedly press the arrow keys to get there.
Otherwise, you'll end up overwriting everything within it.
How often do you need to use Format Painter? What program do you most often use it in? Is it Word, PowerPoint, or maybe Excel? Tell us more in the comments section below.Note: If you want to edit a cell that has text or numbers within it, you need to initiate the cursor by double-tapping the cell first. And the shortcuts are as simple as they can be – Ctrl + Shift + C and Ctrl + Shift + V. Paint the Final Paragraph Formatįormat Painter tool is a real lifesaver, especially when you need to edit large documents to achieve uniformity. Plus, a double click on Format Painter also works as a lock, like in Excel or Word. And again, you can just keep pasting to all the target objects without repeating the second step. Step 3Īll you need to do now is select the target object or piece of text and hit Ctrl + Shift + V. This applies to all the programs that feature the tool. Note: The cursor changes to paintbrush when you hit the shortcut or click Format Painter. Of course, you can also click on the Format Painter tool in the Home tab. Once your source object or text is highlighted, press Ctrl + Shift + C to copy the entire formatting. The tool and shortcut work for any object and text in PowerPoint documents. Select the object or piece of text you want to copy. Here is the quick rundown of the steps: Step 1 In other words, you can copy/paste the format in PowerPoint by using Ctrl + Shift + C and Ctrl + Shift + V. The best thing about it is that the same basic principles and shortcuts apply for most programs, with the exception of Excel. PowerPointĪs indicated, the Format Painter tool is available across the entire Microsoft Office suite. It best performs for native objects from AutoShapes, but you can also paste an image format – for example, the borders that come with an image. Of course, this only applies unless you copy something else within a Word document.įormat Painter and the shortcut work for Word graphics as well. After pressing Ctrl + Shift + C, you just need to select the desired destinations and press Ctrl + Shift + V as many times as you want.
In a way, you can save the preferred formatting. Remember, it copies all the formatting (should you select a whole paragraph), as well as other actions. The Format Painter shortcut in Word is more powerful than the tool itself.
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To paste full formatting, make sure to include the marker at the end of a paragraph. That is, you’ll be pasting italic, underline, bold, and similar settings. On the other hand, when you select one or two sentences or words within the paragraph, the shortcut only copies the character/font formatting.
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